MS Excel Questions & Answers | Basic Computer Knowledge

  • Shortcut Keys of MS-Excel and their Descriptions
    Shortcut Keys Description
    F2 Edit the selected cell.
    F5 Go to a specific e.g., C6
    F7 Spell chech selected text and/or document.
    F11 Create chart.
    Ctrl + Shift + ; Enter the current time.
    Ctrl + ; Enter the current date.
    Alt + Shift + F1 Insert new worksheet.
    Shift + F3 Open the Excel formula window.
    Shift + F5 Bring up search box.
    Ctrl + A Select all contents of the worksheet.
    Ctrl + B Bold highlighted selection.
    Ctrl + I Italic highlighted selection.
    Ctrl + K Insert link.
    Ctrl + U Underline highlighted selection.
    Ctrl + 5 Strike through highlighted selection.
    Ctrl + P Bring up the print dialog box to begin printing.
    Ctrl + Z Undo last action.
    Ctrl + F9 Minimise current workbook.
    Ctrl + F10 Maximise currently selected workbook.
    Ctrl + F6 Switch between open workbooks/windows.
    Ctrl + Page up Move between Excwl worksheets in the same Excel document.
    Ctrl + Page down Move between Excwl worksheets in the same Excel document.
    Ctrl + Tab Move between two or more open Excel files.
    Alt + = Create a formula to sum all of the above cells.
    Ctrl + ' Insert the value of the above cell into cell currently selected.
    Ctrl + Shift + ! Format number in comma format.
    Ctrl + Shift + $ Format number in currency format.
    Ctrl + Shift + # Format number in date format.
    Ctrl + Shift + % Format number in percentage format.
    Ctrl + Shift + @ Format number in time format.
    Ctrl + Arrow key Move to next section of text.
    Ctrl + Space Select entire column.
    Shift + Space Select entire row.


An Excel file is generally called a / an :

   A.) E-Spreadsheet
   B.) Woorksheet
   C.) Workbook
   D.) Sheet

Answer: Option 'C'



 To insert three columns between columns A and B you would

   A.) Select column A
   B.) Select A and B
   C.) Select B
   D.) All of above

Answer: Option 'C'

Select B


We can cancel marquee by pressing ?

   A.) Ctrl + Esc
   B.) Alt + Esc
   C.) Shift + Esc
   D.) Esc

Answer: Option 'D'


  • Components of Microsoft Excel

    The Office Logo Button : It is at the left corner contains many commands for the document such as New, Open, Save as, Print and Close.
    The Ribbon : It consists of a panel of commands which are organised into a set of tabs.
    Tabs : It contains the command such as Home, Insert, Page Layout, Formulas, Data, Review, View etc as well as any additional command that you may need.
    Status Bar : It displays information about the currently active worksheet.
    Formula Bar : It is located beneath the Ribbon. It is used to enter and edit worksheet data. It includes
      * Name box displays the all reference or column and row location of the active cell.
      * Functions are predefined formulas that perform calculations bby using specific values, called arguments.
    Clipboard : A clipboard group contains the cut, copy and paste commands.
    Alignment : It is used to change alignment of the text in the cells- vertical, horizontal alignment, indentation, wrap the text, shrink it to fit within the cell and merge multiple cells.
    Tables : It is used to define a range of cell as a table for easy filtering and storing and create a pivote table or chart to arrange and summarise the data.
    Function Library : It contains a library of functions (e.g, mathematical, logical, trigonometric etc), such as AND, IF, LOOKUP, AVG, DATE etc.
    Formula Addressing : The formula can have relative addressing absolute addressing and mixed addressing.
        * Relative addressing to repeat the same formula for many difficult cells, use the copy and paste command.
        * Absolute address to keep a certain position that is not relative to the new cell location use absolute positioning.
        * Mixed address is used to keep some part relative and some absolute.
    The Macros : It is used to define a sequence of actions to perform on a document or multiple documents that can be executed again and again.


The default style for new data keyed in a new workbook is ?

   A.) Normal
   B.) Comma
   C.) Percent

Answer: Option 'A'



The name box appears at the ?

   A.) left of the formula bar
   B.) right of the formula bar
   C.) below the status bar
   D.) below the menu bar

Answer: Option 'A'

left of the formula bar

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